Document management with AI
AI finds, classifies and processes your documents in seconds. We read invoices, contracts and PDFs, extract the key data and drop it into your system, and set up smart search so you find any document by what it says, not by the file name.
What it covers
- OCR
- Data extraction
- Smart search
- Contracts
- Invoices
- Summaries
The problem it solves
Important documents live in folders, emails and scanned PDFs, and someone has to read, classify and key them in by hand. Finding a specific clause or invoice means wasting time, and the more paperwork, the more the work piles up.
- Hours reading and keying in data from invoices and documents by hand.
- Documents impossible to find when you need them.
- Key data trapped in scanned PDFs and emails.
- Errors transcribing amounts, dates and references.
How it works
We digitise and read
With OCR and AI we turn any document — even scanned — into structured text and identify what type it is.
We extract and classify
The AI pulls the fields that matter (amounts, dates, parties, references), classifies the document and files it in the right place in your system.
Search and summarise
We set up smart content search and, where needed, automatic summaries of contracts and long documents.
Benefits
- No more keying in document data by hand.
- Any document findable in seconds, by what it says.
- Key data extracted without transcription errors.
- Contracts and long documents summarised instantly.
- All inside your system, without data leaving your control.
Use case
A company received dozens of supplier invoices each month in different formats and someone had to open, read and type them into the software. With Noema's document management, invoices are now scanned with OCR, the AI extracts supplier, amount, date and item, and they're logged for validation. The work goes from hours to a quick review.
Frequently asked
- Does it work with scanned documents?
- Yes. With OCR we also read scanned PDFs and photos of documents, not just native digital files.
- What document types does it process?
- Invoices, contracts, delivery notes, forms, emails and more. We tailor the extraction to the fields you need from each type.
- Where do the data and documents end up?
- In your system, securely connected. We process only what's needed and store data in Europe, under GDPR.
- What if a document comes in poorly?
- The AI flags low-confidence cases for a person to review, rather than logging them blindly. You have the final say.
How much paperwork would you like to stop typing?
Show us a couple of sample documents in a call and we'll tell you what can be automated.
Free demo